How do different types of software manage security?
Security in desktop software
The factors that make the desktop software vulnerable are all in one place: where the computer is physically located.
The computer is the access point for the user, the place where the program is installed, the information stored and where the internet connection enters.
And the security level of the desktop software is conditioned by the behavior of the user and the budget that they want or can allocate to security.
Most companies invest very little in security, whether electronic measures like firewalls and anti-virus or physical measures, such as armored security doors or anti-theft wiring.
They also often invest little time and money in training their staff on best safety practices.
The truth is that any computer is vulnerable to many other threats that come through the internet.
Not to mention physical threats such as fires, floods or robberies.
In addition, this not only concerns the software and specific measures that the user uses.
Procedures and infrastructure dedicated to backups are a huge vulnerability for many businesses.
Because, when something goes wrong, it can take hours and even days to re-operate just like before the restoration.
Security in online software
The vulnerabilities are shared in this case between the company providing the service and the user since the point of access to the program continues to depend on the latter.
The infrastructure that stores the software and the information of the user is controlled by the company that provides the service, which is usually in large data centers with leading security systems with many layers of protection.
These centers also have private security with access controls, finger scanners and iris.
In addition, they have anti-fire systems, diesel generators for blackouts and anti-flood buildings.
They also have multiple redundant, high-speed internet connections that are monitored and controlled 24 hours a day by expert technicians.
As if this is not enough, there are also more layers of security “in the shade”, like copies of all the information, updated in real time, in different regions and continents.
In this way, if a catastrophe or serious security failure occurs in a data center, all information and service will start to pull from another of these locations without the service suffers more than a few seconds.
This type of company has dedicated procedures to restore all this.
In fact, the average time these services are dropped is only a few hours a year.
The Journey of Your Accounting Bookkeeping Books
At the end of every fiscal year, the person responsible for keeping all business accounts sends to the advisor or manager the file that he exports from his accounting or bookkeeping program with all the information of his business.
The adviser or manager imports it, reviews it, creates the corresponding financial statements and sends the required information to the Treasury.
In addition, it returns the corrected file, if applicable, for the business accounting officer to make the appropriate changes.
The usual thing is that the information exists in two places at the same time: the owner of the business on one side and the adviser or manager on the other.
In fact, most advisors or managers see their copy as the “real”, from which they draw the financial statements and what has to be paid to the Treasury.
Also it is usually the file that Hacienda would audit in case of dispute.
Online accounting software gives a necessary twist to this to work more efficiently.
The file on which they both work is housed in the company’s online accounting software systems and anyone with permission can view and edit the file from wherever it is, needing only an internet-connected device and their access credentials.
This concept is known as single bookkeeping or common bookkeeping Brisbane.
It may seem contradictory at first if we let go and associate it with the double-entry system that is used in accounting.
That is, it does not mean that it becomes a single input method.
What is essentially an evolution of the double entry system that makes collaboration between business and consultants or managers more efficient when working in real time on the same database.
This principle is widely adopted by cloud accounting software providers and will eventually replace the multi-copy system of desktop software.
And all this is very well, but where is the information of your business and under whose responsibility?
Let’s look at it in detail.
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